When a big group enquiry lands in your inbox, it’s exciting. But it can also be tricky: how much should you discount? Will that booking bring in more revenue than your regular guests would? And how quickly can you give them a confident, data-backed answer before they book somewhere else?
With RoomPriceGenie’s new Group Displacement Calculator, you’ll never have to guess again.
This feature helps you instantly see whether accepting a group booking is financially worth it, so you can offer the right price without risking your revenue.
Why Group Displacement Matters
Group displacement in hotels is the process of comparing the revenue you’d earn from selling rooms individually (transient bookings) with the revenue from a proposed group booking.
While groups often expect a discount, the real question is: will this deal make you more money than if you waited for regular bookings?
The Group Displacement Calculator answers that in seconds by:
- Forecasting displaced revenue if those rooms were sold individually
- Suggesting the ideal group rate that keeps you profitable
- Helping you respond quickly—before the group books with your competitor
- Keeping your records organised, so you can recall and compare past quotes instantly
What This Feature Is All About
Our new feature transforms how you manage group requests. Now you can:
- Instantly estimate the best price to offer a group based on data, not guesswork
- Forecast displaced revenue at a glance
- Compare profit margins across different group pricing scenarios
- Reply faster with confident, data-backed quotes that win business
- Retrieve, edit, and track past quotes—complete with notes and status updates, so your whole team stays on the same page
Why Hoteliers Love It
From our early testers, we’ve heard loud and clear what makes the Group Displacement Calculator so valuable:
- Structure & consistency – No more scattered emails or Excel files. One tool for your whole team to quote and track requests.
- Data-driven clarity – See exactly how group revenue compares to displaced revenue, last year’s ADR, and your forecast.
- Fills occupancy gaps – Perfect for low-season bookings (like a yoga retreat in February) without cannibalising peak-season revenue.
- Supports teamwork – Sales, operations, and revenue management can work from the same log of quotes, updating statuses in real-time.
- Customisation & trust – Override suggested rates when loyalty or long-term relationships matter more than short-term profit.
A Real-World Example
Imagine a group requests 20 rooms for a weekend in July.
- Your forecast shows you’d likely sell those rooms at €200 each to individual guests.
- The group is asking for €150 per room.
- In two clicks, the calculator shows you that at €150, you’d lose €1,000 in potential revenue—but at €175, you’d still come out ahead.
You sent the €175 quote within minutes. The group accepts. You win the booking and keep your profit intact.
Why Do You Need The Group Displacement Calculator: Questions To Ask Yourself
- When a group negotiates, how quickly can you update your quote and see what it does to your profit?
- How long does it take you to respond to group requests compared to your competitors?
- Can you easily find and reuse last year’s quote for a returning group?
If any of these made you pause, the Group Displacement Calculator is going to feel like a game-changer.
Be Ready For The Next Group Request
In group sales, speed and confidence win deals. With RoomPriceGenie’s Group Displacement Calculator, you’ll know exactly how much to discount (if at all), how it affects your profit, and you’ll be able to reply faster than anyone else.
To learn how RoomPriceGenie can help your property increase your property’s profitability, start your free trial of our automated pricing solution today!
